EXHIBITION SCHEDULE

Fri Mar 28 PUBLICATION DEADLINE

• All: Final images/captions due for publication
  

Tue Apr 1 EXHIBITION MTG

• Julian/Publication team: Publication finalized/sent to printer

• Jin/Publication team: Get initial mailing list

• All: Add other names to list

• Furniture team: Sketches to Jack/look at design, material options

• Furniture team: Computer/projector mounting discussion

• Website team: Present sketches

• Strip team: Determine initial strip layout

• Strip team: Test physical mock-up of strip in space

• All: Final selection of content for strip

• All: Bring books to display for measurement

• Ken/Dave: InDesign template for strip

Apr TBD GALLERY TEST

• Strip in space: full-scale mockup meeting
  (after Sculpture show closes)
  

Apr 8 EXHIBITION MTG

• Publication team: Invitation printing

• Publication team: Mailing list finalized

• All: Strip content due

• Furniture team: Furniture finalized

• Web team: Website design final

• Strip team: Second draft of strip (incl all captions)

• Strip team: Strip design finalized

• PR team: Press release first draft

• Video team: Video design sketches

Apr 10 MAILING DAY

• All: Invitation mailing (Sticker, stamp, etc.)
  

Apr 15 EXHIBITION MTG

• Invitations begin to hit

• Web team: Website (soft) launch

• All: Final content (images/text) due for strip

• PR team: Press release 2nd draft

• Video team: Video design finalized

Apr 20 LAYOUT DEADLINE

• All: Strip layout finished
  

Apr 21-30 PRINTING

• All: Sign up for printing shifts
  

Apr 22 EXHIBITION MTG

• Video team: DVD burned for video screens
  

Apr 28 THESIS BOOKS DUE

Apr 29 FINAL EXHIBITION MTG

• TBD
  

May 1 EXHIBITION PREP DEADLINE

• All: Final material ready to install (in atrium)
  

May 2-6 INSTALLATION

• All: Gallery open to install

• PR team: Select press images

May 7-9 FINAL REVIEWS

May 10 SHOW OPENING

• All: Document event

• All: After-show party

May 10-14 SHOW OPEN

• All: Add content to website
  

May 14-15 TAKE DOWN
- All: Take down exhibition

EQUIPMENT LIST

Room 1 (Front)
- 1 projector / laptop (headphones)

download photos from 03/02

http://bert.art.yale.edu/~rz65/pix_exh01.zip

WORK REQUIRING SPECIAL TREATMENT

Stew: Interactive wall, Infinite C
Rox: Class portraits (17), vinyl posters (i have no idea how this can work into the ribbon TBD)
Stina: Accordion posters (3)
Emily: Woven poster (1)totally optional, but shouldn’t be hard to include – I would just need to cut slits into a 3 foot section of the paper weave strips in before the paper is installed. I’m thinking it would be nice to make a new piece for the show (i.e., not the irma/paul poster that is a placeholder on the server)
Julian: Sculpture Signage (optional, if we need to fill undesirable dark spaces or piles with graphics)
LanLan: Color gradient posters-a stack of 8-pinned up (optional as well, only if it helps to add variety to the show)
Nick: Scrolling ticker Chat / Comment board

TO DO FOR 2/26

Hey all, as per today’s meeting. I’ve also added this to the Exhibition wiki (art.yale.edu/Exhibition). Please reply/comment/edit/add as you see fit:

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INDIVIDUAL RESPONSIBILITIES FOR NEXT WEEK

• Place SCALED images of work on a board in the ‘War Room’

• Collect FULL-SIZE images of work on server
  (Connect to ernie.art.yale.edu -> Users -> Shared -> _EXHIBITION 2008 -> Ribbon images -> Your folder name)

• Make proposals of organizational structures/spatial plans/etc for Ribbon idea

• Add yourself to more teams/create new teams

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TEAM RESPONSIBILITIES FOR NEXT WEEK

SPONSORSHIP/BUDGET TEAM
(currently BP, Dan, Rox, Nick)

• Determine total cost estimate for printing

• Get figures for plotter rental vs. off-site printing

• Budget group needs more members!

• Determine which printers / service companies Yale already uses?

• Mohawk for paper?

• In-kind donations from GHP? Cannelli?

• BP = point person for Stacy. Keep copies of your receipts!!

• Can someone make sure everyone kicks in $100 cash each (to Stacy)?

MODEL TEAM
(currently Dave, Emily, Tom)

• Wednesday at 7 pm: Model cutting session in the atrium

• Finish building model

• Make scaled strip of plotter paper

FURNITURE TEAM
(currently no one)
- Give sketches to Jack and he

02/19 MEETING - EMILY

I. Ribbon aka “strip” or “stripe”

• shown here on 42" roll, max width our plotter can print

• ribbon starts in front gallery, mix of media in each room

• furniture = low platforms at different heights, plywood sides and white painted top

• ribbon rolls over platforms, books go on top

• captions could be printed on roll, or could be another strip, or added?

• strip behaves in different ways (see sketches)

• publication could be edited ribbon

• website = scrollable ribbon

• size differences could determine placement?

• lighting?

• strip could “disappear” through wall and reappear on another side?

• staircases could be another opportunity for behavior

• could use as police tape to block off areas

• typographic identity?

II. Nothing / Everything (see 2_12 minutes for full details)

• room by room, each has “blank collective” followed by “multiple reveal”

• interactive space now in dark area on mezzanine

• take away / website?

• books on mezzanine could be on shelf (just see back of shelf) with different platform configurations for table / seating surface

• suspended projectors?

III. Preview

• idea of seeing bits of everything , “each room has its own table of contents”

• bottom gallery: fragments / previews on big projection with sound; individual screen with headphones for each person’s “channel”

• top gallery: books on table, posters on wall, camera projecting book onto walls?

• mezzanine = interactive room, also with projector of what people are looking at or just cycles through projects or exhibition website

• focus on interaction, what people are using, constant re-presentation

• signage / labels / captions on projection?

• publication as preview?

IV. Publication

• magazine website both launched at Event

• website has additional content of work produced here: movies, posters, etc.

• publication free at party site goes live at party – previsously just an on-screen invite to event

• mezzanine: thesis books on suspended shelf, portraits / identifier for each

• website projected huge in bottom gallery

• music, party, music, party, fun, good times

V. General concerns

• scared of idea sandwich
  
• which idea lends itself best to showing work, being an exhibition, publication, website?

VI. Vote
Ribbon: 10
Nothing / Everything: 0
Preview: 2
Publication: 4

VII. Ideas about Ribbon direction

• exhibition for exhibition, publication for publication

• preview idea for motion work could still be used

• media mix throughout gallery = a strength of this idea

• sporadic division, loose, juxtaposition important, placement, repetition

• experience of moving through space key: sequence, diversity, presentation

• no ribbon over-branding! embrace diversity while keeping consistency

• logistics of work flow? division of labor?

• printer sponsorship?! need to get on finances ASAP

• installation / finishing is key

• too glamorous over-produced?

• careful during installation of materials, walking on it, etc.

• continuous stripe = the idea, not just paper?

• but that might be too brand-y: keeping it to paper is better

• intermittent placeholder on paper – not always printed work?

• how is publication part of it?

• take down = party: slice and keep parts of the ribbon?

• what sculptural things can the paper actually do?

• bigger pieces: could print over 2 pieces that converge

• changing orientation of the work

• what about a plan B if this is too expensive?

• could block off part of the gallery; use blank paper in addition to printed paper

VIII. Printing

• need to figure this out NOW

• budget group needs more members to pursue this

• printers / service companies Yale already uses?

• Mohawk for paper?

• GHP? Cannelli?

IX. More money stuff

• BP = point person for Stacy. keep copies of your receipts!!

• in-kind donations of food from Bar and have after-party there? (check with Susan / Dan)

• everyone kicks in $100 cash each?

X. Next week

• scaled images of work in folder on server

• make scaled strip of plotter paper

• new teams: more people in budget; people to help cutting model pieces; point person for folder on server

XI. Further questions to pursue

• furniture: give sketches to Jack and he’ll price them out

• what goes on the strip? only posters or other things?

• labels?

• lighting

Sponsorship

BP, Dan, Rox, Nick

06FEB08 . NR: So I’d like to start a discussion about our class designing t-shirts. I do feel strongly that this could raise money for the exhibition. However if people are against that idea, I’d kind of like to do the project on my own or as a collaboration. It would be nice though to have at least one tshirt design from each person as well.

To keep this discussion moving here is some feedback from Glen:
“The idea of a set of 17 somethings (t-shirts) that are up for sale at the exhibition and via the site or a fulfillment house is really interesting. It could make money and also could be a great project for the organizer and for participants on all sides. The trick would be coming up with a interesting brief that everyone can respond to, and that would be legible to perspective buyers. 17 thesis title as T-shirt? Exhibition tour shirt (New Haven, New York, …)”

Model building

Dave, Emily, Tom
BEST MODEL EVER.

Secretaries

Ken, Emily

Publication

Dave, Jin, Julian, Ken

13FEB08.NR: while I don’t wholly endorse this publication concept for exhibition, I came across this architecture publication back when Dan and I were developing a concept for Retrospecta,…..anyway its from princeton school of architecture

http://www.pidgin-magazine.net/

Thought I

Ethereal Marketing

Ken, Stewart

31 Jan 20:22
Julian
Whatever you guys are thinking keep thinking it.

31 Jan 19:56
Stina
Like YouTube? Or spam e-mails? Or are you talking about hijacking the Yale campus TV station or the Harkness Towers to play Heartbeats?
In what lines where you thinking?

30 Jan 18:26
Ken
Definitely interested in strategizing with you, Stew. Anyone else interested?

30 Jan 18:12
Stewart
Perhaps this a good place to discuss information dissemination strategy. How to broadcast and promote the show on obscure frequencies.

Space Planning

Rox (yeah i’d be down to spend the rest of my life in the gallery, uhhuh. and i’m tall, so i don’t need a ladder.) & Julian Fan * :)

Infrastructure

Tom, Dawn

Furniture:
18 inches high, 84 inches wide, ? long

Interface

?

Signage

Stina, Julian, BP

Physical Ephemera

Jin, Julian, Dave, Ken

Meet on Thursday 28 Feb at 4pm to discuss initial ideas for invitation.

Electronic Ephemera

Tomas, Min, Emily

Event

Rox, BP, Nick, Dan, Stina

For the opening of an exhibition or for the release of a publication.

Regardless of what

LIGHTING

Bethany

VIDEO

?

GENERAL IDEAS

02/12 MEETING - EMILY

Dan M: “ It can be useful to identify a problem to design around”

I. Ribbon

• could be transportable

• captions could be printed on it

• video projections could occur on it / or it goes around them could host supporting info

• cost / handling of materials?

II. Simple

• minimal yet attention to detail

• focus on media / display of work; divided by media

• 1st floor: printed matter (books posters); front room has publication self-assembled from separate signatures

• mezzanine: interactive

• bottom gallery: giant projection rugs

• maybe: painted wall in each space?

• simple, standardized furniture (ikea, “the courier of furniture” – Dan H.)

III. Publication

• publication, not exhibition, as focus

• event launch party: supergraphics, bar on mezzanine

• projections: posters?, publication pages?, video?

• music

• theme / concept of publication?

• distribution? website?

• lighting, surfaces, etc?

IV. Nothing / Everything

• one big gesture of “blank” in each space succeeded by reveal of all work

• work divided by media / space

• upper gallery: posters hung so backs face entrance, interactive room on front with large message / blankness shared over monitors

• books on mezzanine hidden under table surface

• movies in bottom gallery, but you just see the backs of the screen

• focus on entering space then interacting with work

V. General Comments

• strength of each idea is in its PURITY of form: ie, no one wants idea sandwich

• need to make each plan more visual

• how to best show everyone’s work?

VI. Next week

• color visual representations, multiple views

• brief presentation of each idea

• model

• scaled work

VII. Budget update
- $2400 from school for general expenses, $700 for invitation mailing

02/05 Meetings - Emily/BP

I. Overview
a. post content - how much of each type of thing we have
b. model
c. groups
d. proposals

II. for next week
a. establish direction – so this week different teams take responsibility for different directions; set of things for each direction (articulated concept, title, visual scheme/general look, how books, posters, screen-based work, environmental work are displayed, signage, website, publication, identity)
b. timelines

III. new requests
a. please email (personal, your work, etc.) public websites to Ken Stew

IV. WORK COUNT – Ken and Jin both absent
other media(environmental): 6
screen based/interactive: 7
video: 38
poster: 60 (80 estimate with KJ)
book: 32 (40 estimate)
thesis books: 17

V. how to show VIDEOS – (last year 10ish projectors, that’s tough to round up)
–some could be on projector, some could be on TV?
– separate loops, grouped by content or by maker? (depends upon show concept)
separate by time duration? lanlan has 6 minutes, tom 3.5 min, everyone else 2 minutes or less
– one loop, shown in multiple places?
– youtube? dvd to take home?
– folder on server to dump finished videos into
– format / standardzation for size (black around unusual propotions)
– scale: better to be projected (light can be a problem) or on smaller screens?
– will need to make a video team to mastermind this stuff

VI. special project display considerations:
a. screens/computers: Stew needs ideally about ~10 computers for a project, animation that requires to be run from a computer
b. posters: clusters that should be together, or maybe not depending upon an idea
c. list by size on server, so we can figure out sq footage of total posters
d. books: make exhibition copies so they can be handled
e. TV screens?
f. colored wall
g. wall projection on top of poster
h. mobiles
i. tape installation on ducts (or poster if it doesn’t work)
PUT DIMENSIONS ON EVERYTHING

VII. Raising money group
a. sponsorship – major corporate level, Yale level, local businesses (draft 3 letters, meet w/ Betsy Bill; corporate letter needs to engage with ‘corporate legal’; target money/numbers amount in letters – business plan timeframe)
b. in-kind donations: food from local businesses?
c. list of needs: food, money, paper, printing
d. fundraising – sell 17 different t-shirts? (how to reach the people who would buy shirts? posted on design observer? making shirts – negotiate with local screen printer? cafe press? who handles mail order?)
e. corporations: Bank of America (they sponsor local stuff), AIGA, Apple, Google, Amazon, Print magazine, Good magazine, design studio?, if traveling show FedEx, red bull, skyy vodka, bud, barnesnoble (yale bookstore)
f. local: Hull’s, Zaroka, Sullivan’s, Book Trader
g. Yale: GPS, GPSS, Jonathan Edwards College, Yale Univ Art Gallery, British Art Center
h. printers: Canelli, Tyco, French, Fynch
i. equipment? Sony, Apple, DMCA (talk to Lee), ScharffWeissberg?(they rent equipment to artists)
— sponsorship list? don’t want to use logos - but will need to talk to corporate legal
— poster idea: make poster for each donor (Dan Tomas are making poster machine anyway – $100 for poster; or they can input their own info to make poster?)
j. how to use money effectively?
k. party: red bull, skyy vodka?
l. prioritize Yale funding first, then local businesses, last corporate
– talk about Yale stuff with Dan Susan first
m. what do we give back: name on invite, on signage in exhibition, in publication (if there is one)
n. TIME MANAGEMENT – is the amount of time this will all take worth the money?
o. yale budget bank account we can use ?
p. sponsorships that do something: sponsorship as active engagement? ask alums?
q. and studio deposits
r. Jack: can get us photocopier
s. Ikea?
t. thrift store furniture?
u. PRIORITIES:
1. talk to susan dan about yale channels
2. studio deposits back
3. bank account
4. yale channels
5. local businesses
6. alums

VIII. Model
a. foamcore – about $100-200, lots of time
b. CNC cut – router cut by computer – 40 hour project
c. pros/cons – do we need a model? flat planning vs. spacial planning
d. ½" scale foamcore model will be easiest to see / use
e. scavenge foamcore: school of architecture
f. scan in plans, draw off them onto foamcore – Jack can consult

IX. Timelines
a. publication – if so, need timeline
b. same with invitations – mail them April 10l at printer April 1, start designing month before?
c. make exhibition iCal or just get big Staples calendar; or google calendar into iCal

X. Exhibition proposals
A. Julian’s – one long plotter roll? (36 or 42 on plotter)
– or get printer to print it instead of plotter? 60"? tyvek?
b. one roll of paper throughout gallery–surface that things are on
c. could have book coverss printed on it, paper goes over table, put actual book on top of image on book
d. ribbon as spine, connection between different work that is on one structure, design as participatory, sequence, projects could repeat?
e. different relationships in different rooms? is room blank or painted a color? t-shirts? textual rooms?
f. catalogue is end of plotter?
g. it is ribbon: what can ribbon do
B. Other ideas– workspace scheme? on its own or with another idea?
C. Micro-environments, control how people move through it
a. darkrooms for motion / that needs light-controlled space
b. photocopier by thesis books, and folder of each person’s work by books
D. Need to break into groups to flesh out idea
E. library idea: tons of bookshelves to create mico-spaces; some stacks of books, projection onto box or tV or computer on shelf, reference desk
F. Work in boxes
G. considering relationship of space with work
H. ways of involving everyone with the exhibition planning - signage, website, invitation ideas
I. work outside gallery idea? (logistics? website/navigation/take-away?)
J. event for opening night: that is the main part of the exhibition

XI. moving toward specific proposals: title, overall gesture/concept, signage, traveling exhibition, website, invite, how is the work organized, etc.

XII. ribbon development: work contained toward top, dissolves toward bottom? passes through projection space, or becomes screen
starts on front wall as sign, and then starts snaking past

XIII. web presence really impt (biggest audience will see it on flickr)
(ribbon / library / micro-macro / workspace — traveling exhibition)

1/29 MEETING MINUTES (KEN)

Rox